All students receiving US federal government loans must show satisfactory academic progress to continue to receive funding.
If you receive a US federal government loan under the William D. Ford Direct Loan program, you'll need to show satisfactory academic progress (SAP) towards the completion of your UQ program each year.
These standards are separate to and higher than those required by the UQ Academic Progression Procedures.
For first year students, we'll review your results at the end of your first academic year. For all other students, we'll review your results at the end of each semester.
The review process will consider your progress under the following categories:
- academic standing
- maximum timeframe.
If you're an undergraduate or postgraduate coursework student, you must achieve and maintain a cumulative grade point average (GPA) of 4.25.
If you're a postgraduate research or higher degree by research student, the Financial Aid Office will contact your supervisor to confirm that you are progressing satisfactorily.
Learn how to calculate your GPA
If you're an undergraduate student, you're entitled to receive funding for 150% of your allocated course timeframe, providing you achieve the required GPA.
The funding you're eligible to receive will depend on the duration of your degree:
- 3-year degree – 4.5 years of funding
- 4-year degree – 6 years of funding
- 5-year degree – 7.5 years of funding.
If you’re completing the Doctor of Medicine, you’re entitled to receive funding for 150% of your allocated course timeframe, providing you achieve the required GPA. As the Doctor of Medicine is a 4-year degree, you’ll be eligible for funding for 6 years.
Remedial, non-credit courses and incompletes
Non-credit courses will not be counted in assessing full-time hours.
You're required to achieve a grade on any deferred or supplementary assessment within 6 months of completing a course.
If you don't meet the minimum satisfactory academic progress requirement, you'll lose your eligibility for US government loans.
As per the US Federal Student Aid Handbook, if you lose eligibility because you failed to make satisfactory progress, you can appeal on the basis of:
- injury or illness
- the death of a relative
- other special circumstances.
Your appeal must:
- explain why you failed to make satisfactory progress, and
- outline what has changed in your situation that will allow you to make satisfactory progress at your next review.
Submitting an appeal
Submit your appeal in writing along with all relevant documentation to:
Financial Aid Director
The University of Queensland
Level 2, JD Story Building (61)
St Lucia QLD 4072
If the appeal is granted, you will be placed on probation. Depending on the outcome of your appeal, you may be placed on an academic plan.
Probation without an academic plan
If we determine, based on your appeal, that you should be able to meet the SAP standards by the end of the subsequent payment period, you may be placed on probation without an academic plan.
We will review your progress at the end of the subsequent payment period. Your probation status will be for 1 payment period (semester) only.
Probation with an academic plan
If we determine, based on your appeal, that you will require more than 1 payment period to meet progress standards, you may be placed on probation and receive an academic plan. Your academic plan will be developed to help you meet the SAP requirements.
We will review your progress at the end of the first payment period to determine if you're meeting the requirements of the academic plan.
If you meet the requirements of the academic plan, you will be eligible to continue to receive US federal funding as long as you continue to meet those requirements. You will be reviewed according to the requirements specified in the plan.